Full Time Jobs ⋆ Administrative Assistant at Dalhousie University - 03/2022

Position Details

↩Position Information↩

Position Title Administrative Assistant↩
↩Department/Unit German↩
↩Location Halifax↩
↩Posting Number S110-22↩
↩Employee Group NSGEU Local 77↩
↩Position Type Regular, On-Going↩
↩Duration of Contract (if applicable)↩
↩Employment Type Full Time↩
↩Full-time Equivalency (FTE) 1.0↩
↩Salary $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)↩
↩Classification AS1↩
↩Provisional Statement↩This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.↩
↩About Dalhousie University↩Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.↩
↩Job Summary↩The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. The Administrative Assistant provides general administrative support and reception services to the Departments of German, Russian Studies, and Spanish and Latin American Studies, and to the Chinese Studies Program. This position supports the study abroad programs offered through these departments, and maintains the departmental websites.↩
↩Key Responsibilities↩

• Provide reception services for the three departments and one program. Serve as resource to potential applicants and registered students; respond to inquiries regarding programs, facilities, deadlines, and activities.
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• Provide administrative support to departments and program, Chair, faculty members and the Administrative Coordinator, which includes preparing academic forms, scheduling exams, coordinating book orders, and other related duties.
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• Schedule departmental meetings and compile relevant information for distribution; book meeting room; prepare agenda and record minutes.
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• Coordinate multiple study abroad programs including application, registration and visa processes. Respond to program inquiries and liaise with host institutions to coordinate logistics.
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• Maintain department and program websites, and assist with the coordination of communication and marketing activities, and events.
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• Track expenses for endowment, annual giving, and special purpose accounts, reconcile expenses and provide budget updates.
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↩Note↩
↩Qualifications↩Business/Office Administration program with approximately three years' related work experience (or equivalent combination of training and experience) is required. Excellent communication, organization and interpersonal skills are essential, and demonstrated cultural competence and awareness are required. Attention to detail and ability to multi-task is required. Proficiency in MS Office applications (Word, Excel, Outlook) is required. Familiarity with Banner and Adobe Experience Manager (AEM) content management program would be an asset.↩
↩Job Competencies↩
↩Additional Information↩Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.↩
↩Application Consideration↩Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
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↩We sincerely appreciate all applications and note that outside of the bargaining unit, only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.↩
↩Diversity Statement↩Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.↩
↩Posting Detail Information↩

Number of Vacancies 1↩
↩Open Date 03/17/2022↩
↩Close Date 03/28/2022↩
↩Open Until Filled No↩
↩Special Instructions to Applicant