Other Jobs ~ Graduate Programs Administrative Assistant at Dalhousie University - Mar 2022

Position Details

↩Position Information↩

Position Title Graduate Programs Administrative Assistant↩
↩Department/Unit Nursing↩
↩Location Halifax↩
↩Posting Number S115-22↩
↩Employee Group NSGEU Local 77↩
↩Position Type Regular, On-Going↩
↩Duration of Contract (if applicable)↩
↩Employment Type Full Time↩
↩Full-time Equivalency (FTE) 1.0↩
↩Salary $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)↩
↩Classification AS1↩
↩Provisional Statement↩This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.↩
↩About Dalhousie University↩Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.↩
↩Job Summary↩The School of Nursing is recognized for advancing nursing knowledge, practice and policy. Exceptional nurses begin and further their education and careers at Dalhousie University. Reporting to the Administrative Manager, the Graduate Programs Administrative Assistant will provide support for the Master of Nursing (MN), MScN, and PhD (Nursing) programs as well as administrative support to the Associate Director, Graduate Studies, Nurse Practitioner Coordinator, Clinical Placement Coordinator, and Master of Nursing, Master of Science in Nursing, and PhD (Nursing) programs.↩
↩Key Responsibilities↩

• Liaise with faculty, students, and personnel in the Faculty of Graduate Studies, Registrar's Office, Student Accounts, etc. to obtain/provide information.
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• Coordinate the admissions process for Master's and PhD students. Receive applications, set up and maintain confidential hard copy and computerized records. Calculate grade point averages, track supporting documentation and correspond with applicants re missing documentation.
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• Monitor progress of students in MN, MScN, and PhD programs. Set up and maintain manual and computerized files to monitor progress of students and liaise with the Faculty of Graduate Studies in regard to registrations and submission of annual reports.
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• Generate reports and/or data from database(s) as requested by Director, Associate Director Graduate Studies, Nurse Practitioner Coordinator. Compile and maintain statistical data on numbers of applicants, continuing students, scholarship eligibility, scholarship achievement, theses, graduating students, attrition, etc.
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• Support various committees, liaising with the Committee Chairs on agendas, minutes, and actionable items.
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• Maintain knowledge of University, Faculty, School, and program policies, procedures, guidelines, processes, deadlines.
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↩Note↩The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines. Dalhousie has a vaccine mandate that is currently in place until April 30, 2022. Should the vaccine mandate be in place at the time that the successful applicant begins employment, or should the vaccine mandate be re-implemented at a later date, the successful applicant will be required to provide proof of full vaccination through Campus Check, or may seek an accommodation from Dalhousie's vaccine requirements on grounds protected under provincial human rights legislation. Please visit the Campus Check website for more information.↩
↩Qualifications↩Business/Office Administration training with three to five years' related work experience (or equivalent combination of training and experience) is required. Proficient computer skills are required. Experience with or knowledge of updating websites using CMS is an asset. Experience with or knowledge of planning, tracking and processing student clinical placements and; evaluation, collating and reporting of student clinical placements using relevant designed software is a definite asset. Excellent organizational and communication skills required.↩
↩Job Competencies↩
↩Additional Information↩Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.↩
↩Application Consideration↩Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
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↩We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.↩
↩Diversity Statement↩Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.↩
↩Posting Detail Information↩

Number of Vacancies 1↩
↩Open Date 03/25/2022↩
↩Close Date 04/01/2022↩
↩Open Until Filled No↩
↩Special Instructions to Applicant