About the company
Location: Sydney
CBBC Career College is the oldest and most recognized private college in Sydney, Nova Scotia, established in 1958. With additional campuses in Halifax and Dartmouth, more than 15,000 alumni have secured successful careers across the province.
CBBC Career College brings a practical, student-centric approach to our students with 13 programs in business, beauty, and healthcare. Regardless of where students attend or which programs they join, our small class sizes, dedicated instructors and contacts within the community make CBBC the place to go for career training in Nova Scotia.
The Role
Looking for a dynamic, personable individual who thrives in creating a welcoming environment for guests and clients with diverse backgrounds, while always maintaining professionalism. You will be the director of first impressions, where your interpersonal skills drive the clients experience to be a positive one. Pertaining to Scheduling Coordination, you will be responsible for the effective scheduling of staff throughout the PECCA program at CBBC, ensuring appropriate coverage for all posts, and assigning sufficient coverage during employee absences, and in emergencies. The incumbent will be tasked with reviewing all time sheets to verify records of assignments and any changes. The position will maintain staffing reports including vacation and sick time reports. Other duties will be assigned as necessary. If you are looking for a stimulating work environment with lots of activities, this is the position for you.
Duties
- Responsible for scheduling:
o Prepare schedules for staff within the PECCA Program.
o Address changes to staffing by ensuring appropriate coverage is always maintained.
o Work within the Nova Scotia Labour Standards to ensure compliance (i.e., time in between shift work, scheduling legislation, etc.).
o Maintain staffing reports (i.e., vacations, sick days, etc.)
o Ensure integrity and confidentiality of Data Entry.
o Confer with management or subordinates to resolve worker problems, complaints, and grievances.
o Constantly look for improvements and help implement solutions.
o Provide assistance with clerical and technical support for HR activities.
o Maintain accurate, up to date and complete personnel records.
o Organize, maintain, and coordinate office records and files in their proper locations.
o Answer questions about and add new material to records and files. Create new files and records as necessary.
o Any other duties as assigned.
- Responsible for answering incoming calls, directing calls to appropriate associates.
- Provide general office support with a variety of clerical activities and related tasks with the administrative team.
- Maintaining filing systems.
- Greet visitors with a bright and positive attitude.
- Efficient with good time management and discretion.
- Embrace change.
- Communication – You have excellent written and verbal communications skills.
- Independent – You work well with little supervision, managing your time effectively while staying organized.
- Team player – You have an ability to work collaboratively within a team.
- Focus – You can maintain accuracy and meet deadlines while handling multiple projects.
- Fluent with IT and computer packages - MS Office: Excel, Word, Outlook, and management systems.
- Accuracy and good attention to detail.
- Organize couriers and travel requirements.
Education/Experience
- College diploma in office administration.
- 2+ years of reception experience preferred.
- 1 year of experience as a Scheduling Coordinator preferred.
- Team player within a multi-disciplined team.
- Strong organizational skill set.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Ability to remain calm in all circumstances, appropriate stress management skills.
- Able to deal with people sensitively, tactfully, diplomatically, and professionally always.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization.
Job Type: Full-time
Salary: $30,000.00-$40,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Schedule:
- 8 hour shift