Nova Scotia Jobs ⋇ Administrative Secretary at Dalhousie University - June-2022

Position Details

Position Information

Position Title Administrative Secretary
Department/Unit Occupational Therapy
Location Halifax
Posting Number S207-22
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $23.70- $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)
Classification AS1
Provisional Statement
About Dalhousie University Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary The School of Occupational Therapy provides students the opportunity to build rewarding careers, studying under internationally recognized professors. Reporting to the Administrative Manager, the Administrative Secretary provides reception to the School as well as administrative support to the MSc Occupational Science Program and the Faculty with research tasks.
Key Responsibilities

• Provide reception to the School, including greeting visitors, receiving and directing phone calls, monitoring bookings of room and audio visual equipment, ordering stationery, acting as the contact person for the School's photocopier, etc.
• Assist Graduate Coordinator in administrative coordination of the MSc Occupational Science program, including preparation of correspondence, assisting with student and faculty questions about the program, maintain records, complete annual reports, prepare meeting materials, etc.
• Work with PhD program in the Faculty of Health to monitor PhD students that are supervised by Faculty Members within the School of Occupational Therapy.
• Assist in the development of marketing materials for graduate recruitment.
• Support Faculty research by assisting with online grant submissions, Uniweb and supporting meeting coordination and scheduling.
• Monitor and update the School's website and social media presence.

Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie's vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Qualifications Business/Office Administration program with three years' of related experience (or an equivalent combination of training and experience) is required. Strong computer skills including Microsoft Office (Word, Excel, PowerPoint, Outlook and Access) required. Experience using Banner, 2nd Entry, and the Graduate Studies Information System would be considered an asset. Web page design and social media experience would also be considered an asset. Excellent organizational and communication skills required. Previous experience with graduate programs preferred.
Job Competencies
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.
Posting Detail Information

Number of Vacancies 1
Open Date 06/01/2022
Close Date 06/15/2022
Open Until Filled No
Special Instructions to Applicant